Specialist, Procurement Operations Support

Job content

Job Overview

The Procurement Operation Support Specialist is responsible for supporting procurement operation such as processing of purchase orders & invoices, execute supplier due diligence & onboarding, operationalize the eProcurement platform, data analytics, managing and ensuring compliance with relevant procurement processes, policies, and procedures.

The Specialist is also expected to provide advice and client engagement service to ABS/AGB staff in relation to purchasing processes, payment of invoices and supplier setup. This position will also be required to assist with other areas of the organization including spend reporting, client trainings and other general administration duties. Therefore, the ability to manage relationships with key stakeholders and decision makers effectively and sensitively is essential.

Scope & Authority

• Primarily support ABS division in processing purchase orders and invoices ensuring compliance with relevant policies and procedures
• Operate the designated e-Procurement system in PR/PO/contract processing, execute third parties’ due diligence (TPDD) check and supplier onboarding process, maintain system level business rules configuration and controls
• Responsible for vendor management, liaising with system vendors for system related and business rules configuration matters
• Manage day-to-day interactions with stakeholders, buyers, and suppliers
• Provides client focused customer service that delivers fast, timely and effective support and advise to all ABS staff with regards to purchasing and payment of invoices
• Performing data management, reporting and data analytics (both standard and ad-hoc) as required, ensuring we maintain an accurate suppliers, contracts, and projects database.
• To manage and update operational metrics, trackers, and records, e.g., contracts, tender registry, approved suppliers list, SCOC/SDF waivers etc.
• Review and updates of ABS procurement SOP and LOA
• To update and housekeep system master data to ensure data system hygiene.
• Monitor and Manage Open POs, ensure there is no long outstanding open POs.
• Provides administrative and operational support to the team and contributes to the implementation of continuous improvement in all processes.
• Undertakes other duties, as required

Job Requirements

• Bachelor’s degree in Finance/Supply Chain Management or IT discipline
• Good understanding of the end-to-end Procurement process and systems including Source to Contract, Procure to Pay, Spend Analytics and SRM
• Experienced with eProcurement application especially in Microsoft Dynamics / SAP / Ariba or Coupa
• Demonstrated experience working within a procurement function of a large organisation.
• Demonstrated proficiency in the use of a computerised finance or purchasing system and other software applications including Microsoft Excel, Word, and PowerPoint.
• Preferably 5-7 years of working experience
• Possess good understanding of leading-edge Procurement & Supply Chain Practices
• Ability to adapt to change
• Comfortable working in an environment characterised by change
• Process design and improvement
• Data analysis
• Teamwork and stakeholder collaboration
• Excellent oral and written communications in a multinational environment
• Ability to work and interact with people at all levels
• Proactive and resourceful, able to work effectively within a team environment and to work with minimal supervision to achieve desired outcomes
• Well-developed time management and organisational skills with the ability to prioritise workload and maintain strict deadlines.
• Ability to manage change & communicate effectively
• Strong interpersonal skill
• This is a 1 year CONTRACT role.